A user is a user who needs to synchronize data with an enterprise server. Users form groups, collections of users who have similar needs for data access and synchronization. Organizing users into groups helps you minimize the effort required to deliver synchronization services to many users in a uniform way.
You can define users to the Sync Server by creating users in the Mobile Devices Administration Center (see Creating users in the Mobile Devices Administration Center) or importing existing definitions directly into the administration control database (see Importing user definitions from another source).
To create a user:
Each step is explained further in this section.
After you create the user, the user must register his or her device as explained in Registering the user's device.
For authentication purposes, the Sync Server must be able to uniquely identify each user by name.
To name and describe a user, provide information in the following fields on the Identification page of the Create User notebook:
To access and synchronize data on a source system, the user must belong to a group. If there is no group assignment, the user can register the device (as explained in Registering the user's device), but all other data synchronization fails. A user can belong to only one group at a time.
To assign a user to a group:
If no groups are displayed in the list, you will need to create a group. You can click Create to open the Create Group notebook now, or you can create a group later and associate the group with a user later. See Creating a data synchronization group for more information on creating a group.
You can also assign users to a group from the Group notebook. For more information, see Assigning users to the group.
For enhanced security and especially if encryption is enabled, use a long password, that includes non-alpha characters. Passwords are case-sensitive.
To assign a password to a user:
You can set a data filter value for individual users that overrides the value of the data filter that you set for the group.
To set a user-specific data filter:
Either you or the user can register the device; however, after registration you still need to perform some configuration steps for synchronization to work properly, so you might choose to do this step yourself.
To register the device:
If the user is associated with a device, the Sync Server ensures the user is using the assigned device by verifying the device's unique ID with the unique ID in the administration control database.
If no device is listed in the control database, the Sync Server assumes the user wants to register with the device used to log in and records the device type and the unique device ID in the control database for future authentication purposes.
If the user has already been created in the Mobile Devices Administration Center and assigned to an enabled group, the Sync Server automatically enables the user for synchronization after registration.
If a user switches devices, the new device must be registered. When the user begins using a new device, you must:
This will delete the old device registration information from the control database so that the association with the new device can be registered.
If you already have user names, passwords, and descriptions defined in another program, you can import this information directly into the administration control database and bypass creating these users in the Mobile Devices Administration Center. The user import tool that allows you to do this accepts any comma-delimited file exported in DB2 Universal Database DEL format.
To use the tool to import multiple users, go to an MS-DOS command line and enter the following command. You can use one or more of the optional parameters in parentheses. Replace filename with the fully-qualified name of the comma-delimited file containing the users to import.
DSYImportUsers.bat (-commit) (-exception) (-fail) (-group group_name) filename
The required parameter is:
The format for the comma-deliminated input file is: {user name},{password -optional},{description -- optional}
For example, a file formatted with no passwords would look like this:
jay,,Jay Smith Mobile Sales NC mike,,Michael Doe Mobile Sales CA ...